AP/AR Coordinator

JOB DESCRIPTION

JOB TITLE:                            AP/AR Coordinator
CLASSIFICATION:              Non-Exempt
DEPARTMENT:                  Eatons
REPORTS TO:                      Entity Owners & Supervisors
POSITION SUMMARY:    This position is responsible for coordinating all accounts payable and account receivable activities.
RESPONSIBILITIES:

• Dissect weekly driver packets, review driver load records and prepare customer invoices
• Reconcile and apply customer payments – work and communicate with customers to identify and rectify any invoice payment discrepancies
• Create monthly customer statements and communicate with customers to collect any past due or outstanding balances
• Receive, verify, and enter vendor invoices into the accounts payable systems
• Prepare and process vendor payments – work and communicate with vendors to identify and rectify any invoice and/or statement discrepancies
• Maintain accounting ledgers by verifying and posting account transactions and account reconciliation
• File material according to the established procedures
• Identify areas for improvement in the AP and AR processes and suggest solutions to enhance efficiency
• Create quarterly IFTA reports, finalize by gaining approval, and deliver through proper channels
• Answer phones, direct calls and take messages
• Other duties as assigned

1. Minimum of an associate’s degree with two or four years related experience and/or training
2. Aptitude to multi-tasking with a sense of urgency while still maintaining a high degree of accuracy
3. Ability to prioritize projects and strong problem-solving skills
4. Knowledge of operating standard office equipment
5. Advanced in Quickbooks – with a strong background in job costing within Quickbooks
6. Proficient with Microsoft applications, including Microsoft Word, Excel, PowerPoint, and Outlook

1. Paid weekly
2. Paid Vacation and Holiday – See Policy
3. Salary TBD by experience